As we finalize this for a consent proposal, I suggest we consider at least these items from the original (old, outdated, and archived) agreement at https://wiki.snowdrift.coop/archives/community/join-committee
- Keep up with the accountabilities for any particular role(s) you accept
- Be available within a reasonable time-frame when others need your involvement and at least communicate clearly when availability may be limited for some reason. [this largely seems covered by the new statement]
- Assure that some representative from each main internal team attends our weekly check-in meetings or at least sends regrets and provide an email update on team progress. [this largely seems covered by the new statement]
- If you cannot maintain your role(s) going forward, communicate the situation clearly and make an effort to find someone else to fill the role(s).
The proposal we have in this topic doesn’t specifically reference role(s) and accountabilities or stepping down from roles with adequate communication and assistance with succession. But maybe “agreements” covers that stuff as long as we make sure that accepting a role is itself where people commit to the accountabilities and the succession planning.
Incidentally, the succession and stepping-down stuff may not be enforceable, but that’s not the point. The point is commitment to this when someone accepts the team membership in the first place.
Meeting availability wording
One more point: I’d like to make sure that the meeting-participation wording doesn’t turn away valuable team members who just may not have compatible availability for meeting times that work for others.
Maybe we should explicitly describe that scenario. People who have schedules that just don’t work for meetings are expected to do something to make up for missing. Maybe that means aiming to usually read over meeting minutes and post any thoughts and concerns?
Team members on hiatus?
How does this commitment relate to situations where someone has to be away for an extended time? Wouldn’t we accept that as long as we’re told in advance and have an idea of the expectations? I don’t want people to be on and off the team each time they have a long vacation or some priorities come up that make them less reliable for a month or two (when they at least make sure to address the issues their absence may cause, and when they really intend to be back and catch up later). Thoughts on this?